Job Description

Boston University's College of Arts & Sciences (CAS) seeks a professional to oversee operations and projects within the CAS Undergraduate Academic Program Office. This administrative office manages operations that support the curriculum and academic programs for a school of 8,400 undergraduates, 2,000 graduate students, 900 faculty, and 300 staff members across 35 academic departments/programs. The office partners closely with other administrative units within CAS as well as units across the University such as the Provosts office, the Registrars office, Analytical Services & Institutional Research, Information Services & Technology, the BU Hub Office, the Institute for Excellence in Teaching & Learning, Facilities Management, and more. The Academic Program Coordinator manages daily operations within the main suite of the CAS Undergraduate Academic Program Office.

Responsibilities include:

• • Overseeing all office correspondence and communications
  • Reviewing the quality of all course scheduling change requests and triaging course scheduling issues
  • Providing administrative support to the Associate Dean and Assistant Dean for the office 
  • Administering data collection and analysis projects 
  • Training and regularly coaching departmental/program staff on relevant computer systems and practices (e.g., My BU Student, 25Live, Blue, Course Leaf, Academic Planning Database)
  • Processing implementation of CAS courses and programs into both CASs curriculum and the University's general education curriculum
  • Partnering with the BU Academic Assessment office to coordinate semesterly online course evaluation dissemination across CAS courses
  • Tracking and archiving data (e.g., grader requests, low enrollment, curricular development, final grades, learning program assessment, and teaching awards)
  • Supporting the work of the CAS Professional Development Committee as well as to the CAS Deans Office in new initiative
  • Managing proprietary classroom spaces, ordering supplies, and planning meetings 

The College seeks a candidate who is highly organized, meticulously detailed, and able to multi-task. Candidate will be self-motivated and take the initiative, following through on all projects until completion. Candidate will be comfortable working independently, but also able to work with teams of other colleagues. Candidate will demonstrate excellent communication skills. This is a full-time, 12-month position. After one semester of work, consideration will be given for up to 2 days of remote work per week.

The College of Arts & Sciences recently celebrated its 150th anniversary in 2023. From its earliest beginnings, the College embarked on radical change in higher education by opening its doors to students who had been excluded from college campuses for generations. Now the largest school at Boston University, the College offers over 250 degree programs for a large and diverse population of both undergraduates and graduate students. The College is committed to cultivating and inclusive, caring, and collaborative environment where all staff feel a sense of belonging.

Required Skills

B.A./B.S. and 1-3 years of experience is required for this position. Strong Microsoft Office skills. Experience with student information systems is a plus. Proficiency with data collection and analysis preferred. Strong verbal and written skills, project management, and interpersonal skills are also essential to this position. Experience training and/or teaching is also a plus.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, natural or protective hairstyle, religion, sex, age, national origin, physical or mental disability, sexual orientation, gender identity, genetic information, military service, pregnancy or pregnancy-related condition, or because of marital, parental, or veteran status. We are a VEVRAA Federal Contractor.

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