Job Description
Job Title: Billing & Project Accounting Specialist
Job Description The Billing & Project Accounting Specialist is responsible for reviewing project contract documentation to ensure accuracy of project setup while following client requirements, the Project Management & Quality Guidelines, and the Revenue Decision Making Matrix. This role involves accurate input of new and existing project information into the BST Project Accounting Software, preparing invoices using various software packages, interfacing with technical, administrative, and professional personnel, and analyzing information pertinent to client invoicing. Additionally, the specialist will compile invoice packets to meet client requirements, including timesheet and expense documentation, DBE reporting, client-required forms, and Project Manager progress reports.
Responsibilities - Read, comprehend, and understand client contracts for compliance with corporate requirements and accurate project setup.
- Review project setup documents for accuracy, ensuring data reflects contract terms and authorizations.
- Input new and revised project data such as budgets, phase/task/org authorizations, client updates, and billing particulars into the BST Accounting System.
- Process subconsultant invoices through BST Accounting System and release payments.
- Produce monthly Pre-bills & Final invoice packets for clients at an intermediate level.
- Post Final Invoices to Accounts Receivable and adjust Accounts Receivable or reinstate invoices as needed.
- Archive invoices and client contract documentation.
- Analyze and research Work-in-Process and Project Analysis at an intermediate level.
- Perform Project Closeout Analysis at an intermediate level.
- Provide internal and external audit liaison assistance at an intermediate level.
Essential Skills - Billing experience within an engineering or architectural firm.
- Experience working with project managers to track deadlines and milestones.
- Proficiency in managing change orders.
- Advanced Excel skills including Pivot tables, Vlookups, Sumif's, and Index Match.
- Experience with BST, VantagePoint, or Deltek systems.
Additional Skills & Qualifications - Associate or Bachelor's Degree in accounting, finance, or business-related field.
- 3+ years of project billing experience.
- 3+ years of experience creating invoices and understanding the process from both A/P and A/R perspectives.
- 3+ years of change orders experience.
- 3+ years of experience working with project managers to track deadlines and milestones.
- Experience in an engineering or architectural company with revenue over $300 million.
Work Environment
The role is fully remote, within the construction, architectural, and engineering industry. The company has revenue of $375.1 million and utilizes BST and Deltek software. The work environment includes a corporate campus with a centralized billing department located in the back of the parking lot, comprising about 44 employees. The schedule is flexible, allowing employees to start between 7am and 8:30am after the training period, provided the required hours are completed.
Pay and Benefits
The pay range for this position is $27.00 - $33.00/hr.
Requirements Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully remote position.
Application Deadline
This position is anticipated to close on Feb 10, 2025.
About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, Diversity And Inclusion Are a Bridge Towards The Equity And Success Of Our People. DE&I Are Embedded Into Our Culture Through
- Hiring diverse talent
- Maintaining an inclusive environment through persistent self-reflection
- Building a culture of care, engagement, and recognition with clear outcomes
- Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email
[email protected] for other accommodation options.
Job Tags
Remote job, Full time, Contract work, Temporary work, Flexible hours,