Job Description

Union Square & Co. is seeking a highly motivated, collaborative, and resourceful editorial assistant to join our editorial team. Reporting to the Editorial Director for Fiction and Classics, this editorial assistant will act as a critical liaison between the editorial director, authors, agents, and the many different departments within the publishing group.

This role will be based in our New York City Office on a hybrid model of three days in office, two days work from home. 

How to Apply: Apply with resume AND cover letter to be considered. 

Day-to-day responsibilities include:

• Project trafficking, title management, scheduling, and meeting logistics;
• Evaluating manuscripts, writing reader’s reports, and drafting rejection letters;
• Compiling data and drafting acquisitions materials;
• Emailing  authors and agents and attending author/agent meetings as needed;
• Preparing titles for production, sending manuscripts as needed to other departments, soliciting blurbs, and overseeing permissions;
• Drafting title information sheets as well as catalog and cover copy for hardcovers and paperbacks and trafficking approvals accordingly;
• Reviewing passes and proofs for classics;
• Administrative responsibilities i.e. calendar management, monthly expense reports, contract requests, profit & loss statements, and mailings;
• Brainstorming creative publishing approaches and solutions to help authors and titles through the publication process.

The ideal candidate for this role is a meticulous self-starter who possesses exceptional organizational and timely follow-up skills, as well as a proven aptitude for problem-solving and multi-tasking in a fast-paced environment. If you can handle the details of immediately urgent tasks but also remember to step back, consider the big picture, and adjust your strategy as needed, you’ll assume greater editorial responsibilities over time.

 The Essentials/Requirements:  

• Motivated and eager to learn, with the ability to solve problems creatively and proactively
• Demonstrated ability to manage a varied workload with flexibility and resourcefulness
• Proven ability to monitor multiple streams of information flow simultaneously, i.e. Outlook and Teams, and respond with alacrity
• Exceptional organizational skills, particularly with creating and maintaining project tracking systems
• The ability to anticipate scheduling issues based on information from multiple departments
• Excellent written and verbal communication skills
• Ability to prioritize and excel in a deadline-driven and detail-oriented environment
• Exceptional attention to detail
• A demonstrated in contemporary fiction and the literary canon
• Proficiency with Microsoft Word, Excel, Powerpoint, Outlook, and Teams

Union Square & Co. is a talent-driven publisher whose mission is to promote excellence in contemporary publishing and to honor the vision of our creator by providing best-in-class production, editorial, and design choices.Our fiction list includes nationally bestselling authors, as well as Pulitzer Prize and Bram Stoker Award winners

As a leading book publisher, we believe that including and representing diverse voices in all aspects of our business is fundamental to what we do. Our publishing programs must reflect the broad range of backgrounds, experiences, political views and ideas that shape our society and publish books for all readers.  

Hachette Book Group provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.  

The compensation for this position is $50,000. Salary can vary based on a number of factors including skills, experience, and location — talk with your recruiter to learn more. There may be times that you will be required (or requested) to work overtime due to the nature of your role or exceptional workload issues or special projects.   

The following benefits are offered by the company: medical, dental, vision, basic and supplemental life, short-term and long-term disability, accidental death and dismemberment, critical illness, hospital indemnity, long-term care, health and dependent care FSA, commuter benefit plan, employee assistance program, tuition reimbursement, travel assistance, 401(k), discretionary bonus program, PTO (15 vacation days, 2 personal days, 10 holidays and generous sick leave) and group discounts on auto and home insurance and legal services. Eligibility requirements apply to some benefits and may depend on your job classification, hours worked and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms.  

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