Position Title: Executive Administrative Assistant
Location: Wayne, PA
Assignment Type: Full-time, Minimum 2 months with potential extension
Compensation: $20 - $22 / Hour
Work Schedule: Monday–Friday, flexible hours (8–4 or 9–5)
On-Site or Hybrid: Fully On-Site (Parking available with ~$50/month fee)
Benefits: This position is eligible for medical, dental, vision, and 401(k).
An Addison Group client is looking for an Executive Administrative Assistant!
Job Responsibilities:
• Provide high-level administrative support for the Director, including scheduling, email triage, and reimbursements.
• Coordinate events such as Open House, research symposium, and departmental receptions (securing space, catering, communications, RSVPs, day-of execution).
• Manage procurement card statements, expense reports, and budget tracking for the Dean’s office.
• Liaise with internal and external stakeholders as the first point of contact for the Dean’s office.
• Organize and expedite work through the Dean’s office, ensuring prompt follow-up on inquiries and student concerns.
• Support academic integrity processes, graduate fellowship programs, and other departmental initiatives.
• Provide general coverage and team support as needed.
Requirements:
• Minimum of 5 years administrative experience in a professional office setting.
• Higher education or academic administration experience strongly preferred.
• Proficiency in Microsoft Office Suite; Banner/Oracle systems experience a plus.
• Excellent organizational, written, and verbal communication skills.
• Ability to handle confidential matters with discretion and professionalism.
• High School Diploma required; some college coursework preferred.
Why choose Addison Group?
• Pay: We negotiate high salaries using the US Bureau of Labor Statistics.
• Benefits & Bonuses: You are eligible for medical, dental, vision insurance benefits, and 401k.
• Permanent Employment: Many of Addison's job openings lead to potential permanent employment.
• Connections: You connect directly with hiring managers.
• Options: You are presented multiple employment options near your home.
• Professional Development: You are provided hiring process advice, resume revision, and employment term negotiation.
Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.
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