Job Description

Job Description and Duties

Analyzes, reviews and keeps track of asset related transactions in the Financial Information System for California (FI$Cal) and Fleet Asset Management System (FAMS) for California Highway Patrol (CHP). Monitors and verifies daily transactions in Asset Management Modules and makes sure they are posted correctly. Updates the addition and disposal of equipment. Analyzes the different error reports from various sources, including but not limited to FI$Cal and FAMS. Researches independently and takes appropriate action to maintain accuracy. Keeps record of all financial transactions with all supporting documents for audit trail purposes. Reviews and analyzes transmittal receipts and update FI$Cal to reflect vehicle sales.

Responsible for monthly and year-end reconciliation for Asset Management Unit to ensure that all capital assets activities are captured and posted correctly and accurately. Prepares adjusting entries as needed. Assists and works closely with the General Ledger team during the month-end and year-end closing activities in FI$Cal. Those activities include running processes, reports, queries and doing various reconciliations using FI$Cal. Assists in researching and identifying reconciling items between Asset Management Module and FI$Cal. Prepares and generates various management and Office of Primary Interest standard reports. Prepares Asset Management reports (i.e., Report 18) and ensures their accuracy and completeness.

Creates and maintains good and professional relationships with staff, area offices and external customers. Serves as a liaison between various state agencies including but not limited to Department of General Services, FI$Cal, and the State Controller's Office. Provides assistance to internal and external auditors during the audit process.

Maintains and develops the desk procedures, policies. Assists in adapting and implementing policy and procedures. Provides training to staff and area offices as needed. Follows departmental procedures, policies, State Administrative Manual, Federal and Local Government policies to ensure adequate accounting controls are in place to safeguard the Department's assets and ensures inventory amounts are correctly reflected in the accounting records and year-end financial statements.

You will find additional information about the job in the .

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Possession of Minimum Qualifications will be verified prior to appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diploma or official, sealed transcripts will be required prior to the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units to which the foreign coursework is equivalent.

The Statement of Qualifications (SOQ) serves as documentation of each applicant’s ability to present information clearly and concisely in writing.  Each question must be numbered and addressed in the same order as the questions below.  The SOQ must be typed, no more than two pages in length, and 12-point Arial font.

1. Describe the training, education and work experience you possess that has prepared you to perform the responsibilities of this position. 
2. Describe in detail your FI$Cal experience.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Good organizational skills. 
• Knowledge of accounting principles and procedures. 
• Ability to communicate tactfully and effectively and with excellent customer service. 
• Excellent computer skills and familiatrity with Excel and Word applications. 
• Ability to work with others at all lefels internally and externally. 
• Excellent attendance, dependabiility and reliable. 

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Benefit information can be found on the CalHR website and the CalPERS website.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire and a Statement of Qualifications with their STD. 678 Employment Application. Hard copy applications must also include the classification title, job control number (JC-467903) and/or position number 388-071-4567-013 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire
• Statement of Qualifications -

  A Statement of Qualifications (SOQ) is REQUIRED and MUST be submitted with your application to be considered for this position.  Applications received without the SOQ will not be considered.  Résumés in lieu of the SOQ will not be considered.

  Refer to Special Requirement Section of this job posting for the SOQ questions.

Job Tags

Permanent employment, Full time, Work experience placement, Local area,

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